8 Steps for a Successful Office Relocation

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LogicPM_Logo_ProjectManagementAlthough often needed to meet the changing needs of a business, an office move or company relocation can seem a daunting task. Logic PM, an RICS accredited project management practice in London and Kent, share with us their 8 must-do steps to ensure a smooth office move. Many of these steps could also be applied to a home move or a warehouse / commercial premises move too.

1. Assess and set objectives

Take the time to assess your current business needs as well as the potential needs of the business in the future. Consider what you need from a business premises now as well as where you hope to be in 1, 5, 10 or perhaps even 20 years time.

Ensure that you are clear on the reasons for your office relocation. Common reasons to move include upcoming expiry of a lease, a need to reduce overheads, space for more staff or machinery, etc.). Take into account both the short and long term needs of your business to effectively plan an appropriate office relocation.

2. Effective planning

It is important that a consensus is reached by all key decision makers in the business. All should be clear on the reasons behind the proposed office move as well as the aims of the relocation project. Essential questions to ask at this point could include:

  • Where would you like to move to?
  • How much (and what type of) space do you need now and in the future?
  • When you need to move by? (Consider expiration of any current lease arrangements)
  • What features do you need your new office premises to offer? (i.e. parking, proximity to public transport, kitchen, etc.)
  • Budget and desired length (and type) of lease arrangement?

3. Get the right team

Using the right team of people to manage an office relocation project is crucial. It is unlikely that any single member of your workforce possesses the required skills, available time and relevant experience to manage an office move alone.

Even for a relatively small office, a relocation project is a large undertaking which requires a team effort and a professional input to deliver a successful outcome. A good office relocation team should include both internal and external members such as a project management firm and a project leader within the business.

The project leader should be appointed at the beginning of the move process. This individual can then provide a single point of contact within the business for external parties such as suppliers and project manager, as well as keeping stakeholders within the business informed. It is essential that the project leader has excellent communication and organisation skills, the available time to dedicate to the relocation project, the trust of the directors or owner and the ability to act on their behalf.

4. No time to waste

There really is no time to waste when it comes to an office move. With so much to be done, the sooner you start, the more likely you are to plan a smooth and successful relocation. Nick Baster of Logic PM recommends that you should “start reviewing your options 9-18 months prior to your lease expiration” he adds “whether you are considering an office relocation, renewing your lease or renegotiating, it is essential to allow plenty of time to properly assess each option.”

5. Budget – with help from a professional

One of the first tasks in any project should be to create a budget. An RICS accredited project manager with extensive experience in office relocation can be a great asset when creating a realistic office move budget.

Property costs are typically one of the biggest expenditures of any business. The decisions made at the start of an office relocation project are likely to have a significant impact on the profitability of your business for years to come.

Appointing the right team of professionals is our biggest ‘top tip’ for any company embarking on an office relocation. An accredited project management firm, such as Logic PM, can guide you through the relocation process, reduce stress and save time and money by planning your move effectively, setting realistic budgets and deadlines and by using their experience to ensure that you avoid any costly mistakes.

6. Don’t sign on the dotted line…just yet

It is strongly recommended that you seek the proper legal advice before signing any lease documents. Experienced commercial property solicitors can negotiate the finer points of the lease contract and advise you on the legal implications of the more detailed terms.

7. Communicate

Change can be uncomfortable and unsettling for some people and most of us don’t like it. However, an office relocation creates a great opportunity to bring about positive change. You could set these as goals at the start of your project, for example you may wish the move to result in increased staff productivity, better facilities and improved morale.

The key to affecting positive change from an office move is in communication. Be open and honest with your staff from the outset. Tell them about the planned office move and the reasons behind it. Keep them informed throughout the process, perhaps with regular meetings about the plans. Engage with your employees and listen to their suggestions as they may have some excellent ideas that you could implement in your new premises.

8. Have a clear out

Use the relocation as a chance to clear out old paperwork and unwanted equipment prior to the move. You may also wish to consider scanning documents to reduce the need for filing cabinets and upgrading computer systems.

For more information and advice on planning an office relocation, please contact Logic PM on 0203 397 7444, email info@logicpm.co.uk or visit www.logicpm.co.uk

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Things To Consider When Building A New Home Office

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My wife and I recently built a new home. Since I work from home I needed a home office. It was not a want it was a need. To make it happen we had to give up a little a little bit of space in the kids rooms but since they are little it was okay. We are planning on building another house when they get a little older so I was not worried about it at the time. Below are a few things to consider when adding a home office to your house.

I have lots of electronics in my office including a copying machine. Because they copy machine is such a huge electricity suck we opted to have the office on its on circuit. In our previous house it was not uncommon for the copy machine to cause the breakers to go off. So consider how much electrical equipment you will have in your office and talk with the electrician about this.

I wish at the time I would have had custom shelving installed. Built in shelving and cabinets would have given my office a more refined look and made it a little bit more functional as well as creating more usable space for books and storage.

The home builder in Medford Oregon we used saved us a great deal of pain with my office and the laundry room by making one simple suggestion. Flipping where they were located. The way we had it originally the office was next to the garage and the laundry room was next followed by one of the kids bedrooms.

By switching this around we got rid of the door that would have led into the dining room, free up space, and that door goes directly into the laundry room. Now my wife can run laundry at night and not worry about our youngest being woke up when the laundry hits the spin cycle. It’s amazing when you have professional help with a trained eye. I don’t think we would have noticed this one little thing until it was too late. So kudos to our home builder.

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Improve Shipping Efficiency Using Mailing Boxes

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320_xl_thumbnailShipping is a critical component of a web-based business. After a customer has indicated his order and the address where the items will be shipped, the next logical step that should be taken is to ship these items and make sure that the items will be received in good condition, as advertised. Failure to make this happen can be problematic for your business- there’s a big chance that customers will end up disappointed and can even forget your business in favor of other online stores. Don’t let this scenario happen to your business; consider shipping services as part of your strategic plan and only use the right shipping materials and supplies. Your shipping efficiency is defined by the quality of shipping materials used. If you use quality-made shipping materials, you can be sure that the products will be safe and secured while in transit.

Mail Boxes for Shipping Can Help Move Different Kinds of Products

If you sell DVDs, literature items like books and magazines and even automotive parts and accessories, then boxes can serve as important tools of the trade. Mail boxes can help secure your items while in transit, keeping it safe and will help make a satisfied customer. These boxes or corrugated mailers are best used for small items or products that are generally flat like magazines and books. These shipping supplies are great options for shipping purposes since they can be stacked up to a certain height without crushing the boxes or damaging the contents. The reason can be found in the design and construction of these mailing boxes. If you fold a mailer made from cardboard, two or three walls of cardboard materials will be made. The extra materials help secure the items inside the boxes.

Mail boxes come in different designs and measurements so it pays to shop for only the appropriate boxes to suit specific products you carry. The mailing boxes should provide a snug fit for your items so that the items will not slip or move around while in transit.  To ensure the right fit, consider first the measurements of the items before ordering your mail boxes. These boxes come in different measurements and styles like Kraft and White so you can customize the mailing boxes you think are suited for your business. And since these boxes are easy to assemble, you can be sure that your shipping requirements will be addressed with confidence.

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Avoid Making Mistakes When Laying Glass Tile

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thumbnail (8)When it comes to home improvement projects, you can save a lot of money by doing the labor yourself. In many cases, labor costs make up a good chunk of any estimate you get from a contractor. If you are considering tackling a project that involves laying glass tile, there are a few tips you can take from the pros to avoid making common mistakes.

Go Slow

The No. 1 rule of any do-it-yourself project is to take your time. That is a given. When it comes to grouting tile, rushing through the process can mean you are not distributing the grout evenly, which can leave holes that make your tile susceptible to coming loose or becoming damaged.

The Right Grout

Always pay attention to what the tile manufacturer recommends you use. When it comes to glass tile, you will either be using sanded or unsanded grout. Typically, if you are laying a glass mosaic tile that has small grout lines, you will be using an unsanded grout because it fits into the tiny joints better.

Use a Sponge

You have the grout spread over the tile, so now you need to clean it up. A soft sponge will remove the excess grout and also smooth the surface. On glass tile, you might notice that a haze has started to develop after you grout. Again, take a clean sponge and gently wipe down the tile to remove the fog.

Allow Floors to Cure

It is imperative that you give glass tile floors enough time to completely dry before you begin to use them. If you walk on them too early, the grout can come loose and you will have to redo the work. If, for some reason, you cannot avoid walking on the floor, cover it with a piece of wood. This can protect the tiles and grout while still enabling you to move through the room.

Your tiling project can be successful so long as you follow these few basic tips.

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Your Dental Office’s Waiting Room Design

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]The design of your dental office’s waiting room is more important that you’d think. It is often the first part of your dental practice that people see, therefore having a large impact on the first impression new and potential clients will have of your practice. As we all know, first impressions are very important, which is why your waiting area design is actually part of your practice’s marketing. Not only can a well-designed waiting room help you attract more clients, but also help keep your current patients relaxed before their checkup or treatment. Relaxed patients will have a better experience in the dental chair and thus be more satisfied about your services. This will again help out your marketing since word-of-mouth is still crucially important for dental practices to attract new clients. Below are a few ideas you may want to implement in your waiting room.

Get Some Comfortable Furniture

Spend some money on good looking, comfortable furniture. This will help your waiting room look less like an actual waiting room, but more like a comfy sitting area. Your waiting area should be a place in which you wouldn’t mind spending some time relaxing or reading a book or magazine. Decide on a specific style for your waiting room (and actually your entire practice) before buying your furniture. You don’t want to buy a mix of traditional and modern pieces of furniture that don’t go well together at all. Don’t be afraid to add some other design elements such as plants, paintings and other pieces of art. They can help make your waiting area more cosy.

Get Your Lighting Right

Good lightning can transform a sterile, boring looking waiting room into a pleasant, relaxing area. Avoid fluorescent lighting, which is fine for your actual examination rooms, but horrible for a waiting area. The lights themselves generally look awful and the light they give off isn’t very pleasant either.

Play Some Music

Playing some music in your waiting room is one of the most important things you can do to improve your clients’ waiting experience. Music will help your clients feel more relaxed and happier and make the time in the waiting area feel shorter than it actually was. Contemporary or light pop radio is the best choice for waiting room music. Avoid very soft elevator or jazzy music because this can make people feel tired. Play music that your patients likely know. You may need to pay for rights to play the music so it’s a good idea to consult with your lawyer about this.

Get Some Great Reading Material

People expect outdated magazines, most about topics which they are not interested in, in waiting rooms, which is why you should surprise your patients by getting some different reading material. Get some different kinds of newspapers, some interesting books, crossword puzzles, sudoko books, etc.

If you don’t know much about design, you should consider hiring an interior decoration firm to design your waiting area and even your entire dental office. A great design can really have a significant impact on how your patients as well as your personnel feel in your dental office.

Zane Schwarzlose is a writer at Fahrenheit Marketing, an Austin web design office. Zane enjoys well-thought-out dental offices.

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